How to Save Apple Pages Files to PDF

How to Save Apple Pages Files to PDF is reader supported. If you follow a link on this site, then make a purchase, you should assume that we may earn a commission for your purchase at no cost to you. As an Amazon Associate, we earn from qualifying purchases. Learn more here.

If you are a writer or author who sends your work out to be printed, you will almost certainly be asked to provide your work as a PDF at some point.  How do you create PDFs when you write in Apple Pages? In this tutorial I’ll show you how to save Apple Pages files to PDF. If you are a Microsoft Word user, we have a tutorial on saving Word files to PDF here.

Adobe created the Portable Document Format (PDF) more than twenty years ago. They controlled the software required to open PDFs for several years, then opened it up to wider use. That made it easier for other software creators to support PDFs.

At present, we can’t sit down and write a novel manuscript in PDF. We can’t do the artistic work that becomes a brilliant book cover in PDF. Instead, we write our books in Pages, Word, Scrivener, LibreOffice, or a variety of other similar apps. We create book covers in InDesign, Affinity Publisher or Design or another option. Then, when the original creation is ready to be printed or sent out, we can convert our work to PDF and present a copy of it that looks exactly like our original.

What is a PDF?

The following image demonstrates an actual PDF that I created from an Apple Pages file. Of course, it is an extremely basic example, but the end result is the same for a complex document as for a simple one. If the PDF is properly produced, it will look just like the original.

comparison of apple pages file and exported PDF
The PDF on the right is identical in appearance to the Pages file on the left.

How to convert Apple Pages files to PDF

In Apple Pages, there are two simple ways to covert a file to PDF which are as simple as printing your document. When your document is ready:

  • Go to File > Print or click the Print icon in the toolbar.
  • In the Print dialog box, look in the lower left corner for a small drop-down list which says PDF. Click “PDF.”
  • A list will drop down where the second item also says Save as PDF.
Save Apple Pages file as PDF via print function
Save Apple Pages file as PDF via print function

The second method to convert Apple Pages to PDF is through the Export function.

Use Export function to create PDF from Apple Pages file
Use the Export function to create a PDF from an Apple Pages file.

With your Pages file open:

  • Go to File > Export.
  • In the slide-out menu, select “PDF.”
  • A dialog box will open with six tabs labeled with export choices. The first is PDF.
  • Select PDF, the Next in the lower right corner of the box.
Export file to PDF in Apple Pages
The Export function in Apple Pages offers six file types for exporting.

A box will open allowing you to name your PDF and select a location for the PDF to be saved. Make those choices, then click Export to finish the conversion process.

select file name and save location for exported pdf in Apple Pages
Select the file name and location to save the exported PDF in Apple Pages.

How writers can use PDFs

You could use the instructions I’ve given for manuscripts, outlines, calendars, flyers, and more. One great thing about PDFs is that you can upload them to a cloud service, email them as attachments, or even text links to them on some devices. In the time it takes to send an email, you can send a formatted copy of your work halfway around the world.

You may find that print services such as IngramSpark requires files that meet a certain standard. They will almost always be able to provide you the information you need to be certain that your PDF meets their standards.

About the author:

Tom Buford

About the author:

Tom Buford

Tom Buford - writer at
Tom Buford - writer at logo

We proudly use MediaServe to host this website.

We do our best to provide accurate information. We cannot, however, be held responsible for any loss of data or any other damages incurred by any user or visitor to this website and accept no liability arising from the use of any information contained on this website.

Compensation Disclaimer: provides its content free of charge. To help us do that some links on this page or any other throughout this website may be “affiliate links.” This means if you click on the link and purchase the item, may receive a commission at no cost to you. You’ll find more info in our Compensation Disclosure here.

As an Amazon Associate earns from qualifying purchases.